Out of the Books, Back in Control

The situation

A family-owned residential real estate group had grown into five LLCs, a deliberate structure that manages risk and protects assets. The back office never grew with it. Major rehabs, rent collection, evictions and steady staffing churn were all being managed alongside the bookkeeping, banking, and work with the CPAs. The owner-operator was doing most of this work himself.

The problem

The 2024 books were never completed, so taxes required a sprint to the finish line. Bank accounts and credit cards sat under the wrong entities in QuickBooks, intercompany transactions went unreconciled, and vendor spend arrived unallocated by project or by company. The owner had little visibility into his own financials and no view of the group as a whole. Every hour he spent in QuickBooks was an hour not spent building his portfolio.

The approach

Gentyx separated operations from the back office. Dedicated teams took over the historical cleanup and rebuilt QuickBooks and the chart of accounts, taking the owner off the keyboard entirely. Weekly coaching provided straightforward plans for project management and successfully completing major rehab and construction projects. Gentyx worked closely with the client's CPA to get 2025 filed. They jointly implemented a HoldCo structure to define what flows up to the holding company and what stays in each LLC and most importantly, provide a global view of company performance.

The results

2025 was closed clean and was ready for the tax preparer on time. Monthly consolidated reporting now gives the owner a single view of the group, including rents by property, cash position and cash flow, and a global P&L. None of that existed before. With a stable foundation, continuous improvements are incremental rather than disruptive: a new loan, debt restructuring, capital investments, banking changes are absorbed immediately, and process gaps are addressed within days.